fix(api): wrap critical mutations in transactions and fix TOCTOU race conditions

- applyProjectScenario: wrap assignment loop in db.$transaction to prevent partial updates
- vacation approve/reject: fix TOCTOU race via updateMany with status-guard in WHERE + CONFLICT on count=0
- vacation cancel: wrap vacation.update + entitlement.updateMany in $transaction
- batchApprove: collect mutations, wrap in $transaction, dispatch SSE/notifications after commit
- Fix dead-code bug in createHappyPathDb where $transaction was assigned after return
- Add atomicity and concurrency tests

Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>

packages/api/src/__tests__/assistant-tools-vacation-mutation-test-helpers.ts

@@ -71,7 +71,7 @@ export function createHappyPathDb() {
     return null;
   });
 
-  return {
+  const db = {
     user: {
       findUnique: vi.fn().mockResolvedValue({ id: "user_1", systemRole: "MANAGER" }),
     },
@@ -111,6 +111,11 @@ export function createHappyPathDb() {
     },
     vacation: {
       findUnique: vacationFindUnique,
+      findUniqueOrThrow: vi.fn().mockImplementation(async (args?: any) => {
+        const result = await vacationFindUnique({ where: { id: args?.where?.id } });
+        if (!result) throw new Error("Vacation not found");
+        return result;
+      }),
       findMany: vi.fn().mockResolvedValue([]),
       findFirst: vi.fn().mockResolvedValue(null),
       create: vi.fn().mockResolvedValue({
@@ -147,6 +152,7 @@ export function createHappyPathDb() {
           approvedById: args?.data?.approvedById ?? existing?.approvedById ?? null,
         };
       }),
+      updateMany: vi.fn().mockResolvedValue({ count: 1 }),
     },
     notification: {
       updateMany: vi.fn().mockResolvedValue({ count: 1 }),
@@ -158,9 +164,9 @@ export function createHappyPathDb() {
     webhook: {
       findMany: vi.fn().mockResolvedValue([]),
     },
-  };
+  } as any;
 
-  (db as Record<string, unknown>).$transaction = vi.fn(
+  db.$transaction = vi.fn(
     async (callback: (tx: typeof db) => Promise<unknown>) => callback(db),
   );
 

packages/api/src/__tests__/assistant-tools-vacation-review-cancel.test.ts

@@ -72,15 +72,15 @@ describe("assistant vacation mutation tools", () => {
         message: "Rejected vacation for Alice Example: Capacity freeze",
       }),
     );
-    expect(db.vacation.update).toHaveBeenCalledWith(
+    expect(db.vacation.updateMany).toHaveBeenCalledWith(
       expect.objectContaining({
-        where: { id: "vac_cancelled" },
+        where: expect.objectContaining({ id: "vac_cancelled" }),
         data: expect.objectContaining({ status: "APPROVED" }),
       }),
     );
-    expect(db.vacation.update).toHaveBeenCalledWith(
+    expect(db.vacation.updateMany).toHaveBeenCalledWith(
       expect.objectContaining({
-        where: { id: "vac_pending" },
+        where: expect.objectContaining({ id: "vac_pending" }),
         data: expect.objectContaining({ status: "REJECTED", rejectionReason: "Capacity freeze" }),
       }),
     );

packages/api/src/__tests__/scenario-apply.test.ts

@@ -10,8 +10,9 @@ function makeDb(overrides: {
   assignmentUpdate?: ReturnType<typeof vi.fn>;
   assignmentCreate?: ReturnType<typeof vi.fn>;
   resourceFindUnique?: ReturnType<typeof vi.fn>;
+  transaction?: ReturnType<typeof vi.fn>;
 }) {
-  return {
+  const db = {
     project: {
       findUnique: overrides.projectFindUnique ?? vi.fn().mockResolvedValue({ id: "project_1", name: "Test Project" }),
     },
@@ -22,6 +23,10 @@ function makeDb(overrides: {
     resource: {
       findUnique: overrides.resourceFindUnique ?? vi.fn().mockResolvedValue({ lcrCents: 100 }),
     },
+  };
+  return {
+    ...db,
+    $transaction: overrides.transaction ?? vi.fn(async (cb: (tx: typeof db) => Promise<unknown>) => cb(db)),
   } as never;
 }
 
@@ -151,4 +156,46 @@ describe("applyProjectScenario", () => {
     // appliedCount = 2 creates + 0 cancel = 2.
     expect(result.appliedCount).toBe(2);
   });
+
+  it("wraps all mutations in a single transaction", async () => {
+    assignmentCreate = vi.fn().mockResolvedValue({ id: "new_1" });
+    assignmentUpdate = vi.fn().mockResolvedValue({});
+
+    // transaction mock that propagates the error so we can verify atomicity
+    const transaction = vi.fn(async (cb: (tx: unknown) => Promise<unknown>) => cb({
+      assignment: { update: assignmentUpdate, create: assignmentCreate },
+      resource: { findUnique: resourceFindUnique },
+    }));
+
+    const db = makeDb({ assignmentCreate, assignmentUpdate, resourceFindUnique, transaction });
+
+    await applyProjectScenario(db, {
+      projectId: "project_1",
+      changes: [{ ...baseChange, resourceId: "resource_1" }],
+    });
+
+    expect(transaction).toHaveBeenCalledTimes(1);
+  });
+
+  it("propagates transaction error so partial changes are rolled back", async () => {
+    assignmentCreate = vi.fn()
+      .mockResolvedValueOnce({ id: "new_1" })
+      .mockRejectedValueOnce(new Error("DB constraint violation"));
+
+    const transaction = vi.fn(async (cb: (tx: unknown) => Promise<unknown>) =>
+      cb({ assignment: { update: assignmentUpdate, create: assignmentCreate }, resource: { findUnique: resourceFindUnique } }),
+    );
+
+    const db = makeDb({ assignmentCreate, assignmentUpdate, resourceFindUnique, transaction });
+
+    await expect(
+      applyProjectScenario(db, {
+        projectId: "project_1",
+        changes: [
+          { ...baseChange, resourceId: "resource_1" },
+          { ...baseChange, resourceId: "resource_2" },
+        ],
+      }),
+    ).rejects.toThrow("DB constraint violation");
+  });
 });

packages/api/src/__tests__/vacation-router.test.ts

@@ -152,6 +152,7 @@ function createVacationDb(overrides: Record<string, unknown> = {}) {
     vacation: {
       findFirst: vi.fn().mockResolvedValue(null),
       findUnique: vi.fn().mockResolvedValue(sampleVacation),
+      findUniqueOrThrow: vi.fn().mockResolvedValue(sampleVacation),
       findMany: vi.fn().mockResolvedValue([]),
       create: vi.fn().mockResolvedValue(sampleVacation),
       update: vi.fn().mockResolvedValue(sampleVacation),
@@ -331,10 +332,11 @@ describe("vacation router", () => {
             ...sampleVacation,
             status: VacationStatus.PENDING,
           }),
-          update: vi.fn().mockResolvedValue({
+          findUniqueOrThrow: vi.fn().mockResolvedValue({
             ...sampleVacation,
             status: VacationStatus.APPROVED,
           }),
+          updateMany: vi.fn().mockResolvedValue({ count: 1 }),
         },
       });
 
@@ -379,10 +381,11 @@ describe("vacation router", () => {
             ...sampleVacation,
             status: VacationStatus.PENDING,
           }),
-          update: vi.fn().mockResolvedValue({
+          findUniqueOrThrow: vi.fn().mockResolvedValue({
             ...sampleVacation,
             status: VacationStatus.APPROVED,
           }),
+          updateMany: vi.fn().mockResolvedValue({ count: 1 }),
         },
       });
 
@@ -896,7 +899,8 @@ describe("vacation router", () => {
       const db = createVacationDb({
         vacation: {
           findUnique: vi.fn().mockResolvedValue(sampleVacation),
-          update: vi.fn().mockResolvedValue(updatedVacation),
+          findUniqueOrThrow: vi.fn().mockResolvedValue(updatedVacation),
+          updateMany: vi.fn().mockResolvedValue({ count: 1 }),
         },
         user: {
           findUnique: vi.fn().mockResolvedValue({ id: "mgr_1" }),
@@ -910,9 +914,9 @@ describe("vacation router", () => {
       const result = await caller.approve({ id: "vac_1" });
 
       expect(result.status).toBe(VacationStatus.APPROVED);
-      expect(db.vacation.update).toHaveBeenCalledWith(
+      expect(db.vacation.updateMany).toHaveBeenCalledWith(
         expect.objectContaining({
-          where: { id: "vac_1" },
+          where: expect.objectContaining({ id: "vac_1" }),
           data: expect.objectContaining({
             status: VacationStatus.APPROVED,
             rejectionReason: null,
@@ -1016,7 +1020,8 @@ describe("vacation router", () => {
       const db = createVacationDb({
         vacation: {
           findUnique: vi.fn().mockResolvedValue(sampleVacation),
-          update: vi.fn().mockResolvedValue(updatedVacation),
+          findUniqueOrThrow: vi.fn().mockResolvedValue(updatedVacation),
+          updateMany: vi.fn().mockResolvedValue({ count: 1 }),
         },
         resource: {
           findUnique: vi.fn().mockResolvedValue(null),
@@ -1027,8 +1032,9 @@ describe("vacation router", () => {
       const result = await caller.reject({ id: "vac_1", rejectionReason: "Team conflict" });
 
       expect(result.status).toBe(VacationStatus.REJECTED);
-      expect(db.vacation.update).toHaveBeenCalledWith(
+      expect(db.vacation.updateMany).toHaveBeenCalledWith(
         expect.objectContaining({
+          where: expect.objectContaining({ id: "vac_1" }),
           data: expect.objectContaining({
             status: VacationStatus.REJECTED,
             rejectionReason: "Team conflict",
@@ -1458,8 +1464,8 @@ describe("vacation router", () => {
         },
         vacation: {
           deleteMany: vi.fn().mockResolvedValue({ count: 0 }),
-          findFirst: vi.fn().mockResolvedValue(null),
+          findMany: vi.fn().mockResolvedValue([]),
-          create: vi.fn().mockResolvedValue({}),
+          createMany: vi.fn().mockResolvedValue({ count: 0 }),
         },
       };
 
@@ -1471,7 +1477,37 @@ describe("vacation router", () => {
 
       expect(result.created).toBeGreaterThan(0);
       expect(result.resources).toBe(2);
-      expect(db.vacation.create).toHaveBeenCalled();
+      expect(db.vacation.createMany).toHaveBeenCalled();
+    });
+
+    it("resolves holidays once per unique country/state combination", async () => {
+      // 3 resources: res_1 and res_2 share the same combo, res_3 is different
+      const db = {
+        resource: {
+          findMany: vi.fn().mockResolvedValue([
+            { id: "res_1", federalState: "BY", countryId: "de", country: { code: "DE" }, metroCityId: null, metroCity: null },
+            { id: "res_2", federalState: "BY", countryId: "de", country: { code: "DE" }, metroCityId: null, metroCity: null },
+            { id: "res_3", federalState: "BE", countryId: "de", country: { code: "DE" }, metroCityId: null, metroCity: null },
+          ]),
+        },
+        user: {
+          findUnique: vi.fn().mockResolvedValue({ id: "admin_1" }),
+        },
+        vacation: {
+          findMany: vi.fn().mockResolvedValue([]),
+          createMany: vi.fn().mockResolvedValue({ count: 0 }),
+        },
+        holidayCalendar: {
+          findMany: vi.fn().mockResolvedValue([]),
+        },
+      };
+
+      const caller = createAdminCaller(db);
+      const result = await caller.batchCreatePublicHolidays({ year: 2026 });
+
+      // 3 resources, 2 unique combos → holiday calendars queried twice, not 3 times
+      expect(db.holidayCalendar.findMany).toHaveBeenCalledTimes(2);
+      expect(result.resources).toBe(3);
     });
 
     it("skips already existing holidays", async () => {
@@ -1485,8 +1521,15 @@ describe("vacation router", () => {
           findUnique: vi.fn().mockResolvedValue({ id: "admin_1" }),
         },
         vacation: {
-          findFirst: vi.fn().mockResolvedValue({ id: "existing" }),
+          // Return one entry per day of 2026 so every holiday date is "already existing"
-          create: vi.fn(),
+          findMany: vi.fn().mockResolvedValue(
+            Array.from({ length: 365 }, (_, i) => {
+              const d = new Date(Date.UTC(2026, 0, 1));
+              d.setUTCDate(d.getUTCDate() + i);
+              return { resourceId: "res_1", startDate: d };
+            }),
+          ),
+          createMany: vi.fn(),
         },
       };
 
@@ -1497,7 +1540,7 @@ describe("vacation router", () => {
       });
 
       expect(result.created).toBe(0);
-      expect(db.vacation.create).not.toHaveBeenCalled();
+      expect(db.vacation.createMany).not.toHaveBeenCalled();
     });
 
     it("forbids non-admin users", async () => {

packages/api/src/router/scenario-apply.ts

@@ -22,9 +22,10 @@ export async function applyProjectScenario(
 
   const created: string[] = [];
 
+  await db.$transaction(async (tx) => {
     for (const change of changes) {
       if (change.remove && change.assignmentId) {
-      await db.assignment.update({
+        await tx.assignment.update({
           where: { id: change.assignmentId },
           data: { status: "CANCELLED" },
         });
@@ -32,7 +33,7 @@ export async function applyProjectScenario(
       }
 
       if (change.assignmentId) {
-      await db.assignment.update({
+        await tx.assignment.update({
           where: { id: change.assignmentId },
           data: {
             startDate: change.startDate,
@@ -50,13 +51,13 @@ export async function applyProjectScenario(
         continue;
       }
 
-    const resource = await db.resource.findUnique({
+      const resource = await tx.resource.findUnique({
         where: { id: change.resourceId },
         select: { lcrCents: true },
       });
       const dailyCostCents = Math.round((resource?.lcrCents ?? 0) * change.hoursPerDay);
 
-    const newAssignment = await db.assignment.create({
+      const newAssignment = await tx.assignment.create({
         data: {
           projectId,
           resourceId: change.resourceId,
@@ -72,6 +73,7 @@ export async function applyProjectScenario(
       });
       created.push(newAssignment.id);
     }
+  });
 
   void createAuditEntry({
     db,

packages/api/src/router/vacation-management-procedures.ts

@@ -5,7 +5,7 @@ import { VACATION_BALANCE_TYPES } from "../lib/vacation-deduction-snapshot.js";
 import { z } from "zod";
 import { findUniqueOrThrow } from "../db/helpers.js";
 import { RESOURCE_BRIEF_SELECT } from "../db/selects.js";
-import { createAuditEntry } from "../lib/audit.js";
+import { makeAuditLogger } from "../lib/audit-helpers.js";
 import { checkBatchVacationConflicts, checkVacationConflicts } from "../lib/vacation-conflicts.js";
 import { emitVacationUpdated } from "../sse/event-bus.js";
 import { adminProcedure, managerProcedure, protectedProcedure } from "../trpc.js";
@@ -20,6 +20,7 @@ import {
   notifyVacationStatusInBackground,
 } from "./vacation-side-effects.js";
 import {
+  approvableVacationStatuses,
   assertVacationApprovable,
   assertVacationCancelable,
   assertVacationRejectable,
@@ -73,6 +74,7 @@ export const vacationManagementProcedures = {
       });
 
       const userRecord = await findVacationActor(ctx.db, ctx.session.user?.email);
+      const audit = makeAuditLogger(ctx.db, userRecord?.id);
       const conflictResult = await checkVacationConflicts(
         // eslint-disable-next-line @typescript-eslint/no-explicit-any
         ctx.db as any,
@@ -80,27 +82,29 @@ export const vacationManagementProcedures = {
         userRecord?.id,
       );
 
-      const updated = await ctx.db.vacation.update({
+      const approveResult = await ctx.db.vacation.updateMany({
-        where: { id: input.id },
+        where: { id: input.id, status: { in: approvableVacationStatuses as VacationStatus[] } },
         data: buildApprovedVacationUpdateData({
           deductionSnapshotWriteData,
           approvedById: userRecord?.id,
           approvedAt: new Date(),
         }),
       });
+      if (approveResult.count === 0) {
+        throw new TRPCError({ code: "CONFLICT", message: "Vacation was already processed by another request" });
+      }
+
+      const updated = await ctx.db.vacation.findUniqueOrThrow({ where: { id: input.id } });
 
       emitVacationUpdated({ id: updated.id, resourceId: updated.resourceId, status: updated.status });
 
-      void createAuditEntry({
+      audit({
-        db: ctx.db,
         entityType: "Vacation",
         entityId: updated.id,
         entityName: `Vacation ${updated.id}`,
         action: "UPDATE",
-        ...(userRecord?.id ? { userId: userRecord.id } : {}),
         before: existing as unknown as Record<string, unknown>,
         after: updated as unknown as Record<string, unknown>,
-        source: "ui",
         summary: `Approved vacation (was ${existing.status})`,
       });
 
@@ -129,28 +133,31 @@ export const vacationManagementProcedures = {
       );
       assertVacationRejectable(existing.status);
 
-      const updated = await ctx.db.vacation.update({
+      const rejectResult = await ctx.db.vacation.updateMany({
-        where: { id: input.id },
+        where: { id: input.id, status: VacationStatus.PENDING },
         data: buildRejectedVacationUpdateData({
           rejectionReason: input.rejectionReason,
         }),
       });
+      if (rejectResult.count === 0) {
+        throw new TRPCError({ code: "CONFLICT", message: "Vacation was already processed by another request" });
+      }
+
+      const updated = await ctx.db.vacation.findUniqueOrThrow({ where: { id: input.id } });
 
       emitVacationUpdated({ id: updated.id, resourceId: updated.resourceId, status: updated.status });
 
       const userRecord = await findVacationActor(ctx.db, ctx.session.user?.email);
+      const audit = makeAuditLogger(ctx.db, userRecord?.id);
       await completeVacationApprovalTasks(ctx.db, input.id, userRecord?.id);
 
-      void createAuditEntry({
+      audit({
-        db: ctx.db,
         entityType: "Vacation",
         entityId: updated.id,
         entityName: `Vacation ${updated.id}`,
         action: "UPDATE",
-        ...(userRecord?.id ? { userId: userRecord.id } : {}),
         before: existing as unknown as Record<string, unknown>,
         after: updated as unknown as Record<string, unknown>,
-        source: "ui",
         summary: `Rejected vacation${input.rejectionReason ? `: ${input.rejectionReason}` : ""}`,
       });
 
@@ -169,6 +176,7 @@ export const vacationManagementProcedures = {
     .input(z.object({ ids: z.array(z.string()).min(1).max(100) }))
     .mutation(async ({ ctx, input }) => {
       const userRecord = await findVacationActor(ctx.db, ctx.session.user?.email);
+      const audit = makeAuditLogger(ctx.db, userRecord?.id);
 
       const vacations = await ctx.db.vacation.findMany({
         where: { id: { in: input.ids }, status: VacationStatus.PENDING },
@@ -193,39 +201,53 @@ export const vacationManagementProcedures = {
         userRecord?.id,
       );
 
-      for (const vacation of vacations) {
+      // Pre-compute read-only deduction data before opening the transaction
-        const deductionSnapshotWriteData = await buildVacationApprovalWriteData(ctx.db, {
+      const approvalPayloads = await Promise.all(
+        vacations.map(async (vacation) => ({
+          vacation,
+          writeData: await buildVacationApprovalWriteData(ctx.db, {
             resourceId: vacation.resourceId,
             type: vacation.type,
             startDate: vacation.startDate,
             endDate: vacation.endDate,
             isHalfDay: vacation.isHalfDay,
-        });
+          }),
-        const updated = await ctx.db.vacation.update({
+        })),
+      );
+
+      // Execute all writes atomically, collect side-effect payloads
+      const approvedNow: Array<{ id: string; resourceId: string; status: typeof VacationStatus.APPROVED }> = [];
+      const approvedAt = new Date();
+
+      await ctx.db.$transaction(async (tx) => {
+        approvedNow.length = 0;
+        for (const { vacation, writeData } of approvalPayloads) {
+          const updated = await tx.vacation.update({
             where: { id: vacation.id },
             data: buildApprovedVacationUpdateData({
-            deductionSnapshotWriteData,
+              deductionSnapshotWriteData: writeData,
               approvedById: userRecord?.id,
-            approvedAt: new Date(),
+              approvedAt,
             }),
           });
-
+          // eslint-disable-next-line @typescript-eslint/no-explicit-any
-        emitVacationUpdated({ id: updated.id, resourceId: updated.resourceId, status: updated.status });
+          await completeVacationApprovalTasks(tx as any, updated.id, userRecord?.id);
-        notifyVacationStatusInBackground(ctx.db, updated.id, updated.resourceId, VacationStatus.APPROVED);
+          approvedNow.push({ id: updated.id, resourceId: updated.resourceId, status: VacationStatus.APPROVED });
-
+        }
-        void createAuditEntry({
-          db: ctx.db,
-          entityType: "Vacation",
-          entityId: updated.id,
-          entityName: `Vacation ${updated.id}`,
-          action: "UPDATE",
-          ...(userRecord?.id ? { userId: userRecord.id } : {}),
-          after: updated as unknown as Record<string, unknown>,
-          source: "ui",
-          summary: "Batch approved vacation",
       });
 
-        await completeVacationApprovalTasks(ctx.db, updated.id, userRecord?.id);
+      // Side effects — dispatched after the transaction commits
+      for (const entry of approvedNow) {
+        emitVacationUpdated(entry);
+        notifyVacationStatusInBackground(ctx.db, entry.id, entry.resourceId, VacationStatus.APPROVED);
+        audit({
+          entityType: "Vacation",
+          entityId: entry.id,
+          entityName: `Vacation ${entry.id}`,
+          action: "UPDATE",
+          after: entry as unknown as Record<string, unknown>,
+          summary: "Batch approved vacation",
+        });
       }
 
       const warnings: string[] = [];
@@ -245,6 +267,7 @@ export const vacationManagementProcedures = {
     )
     .mutation(async ({ ctx, input }) => {
       const userRecord = await findVacationActor(ctx.db, ctx.session.user?.email);
+      const audit = makeAuditLogger(ctx.db, userRecord?.id);
 
       const vacations = await ctx.db.vacation.findMany({
         where: { id: { in: input.ids }, status: VacationStatus.PENDING },
@@ -268,15 +291,12 @@ export const vacationManagementProcedures = {
           input.rejectionReason,
         );
 
-        void createAuditEntry({
+        audit({
-          db: ctx.db,
           entityType: "Vacation",
           entityId: vacation.id,
           entityName: `Vacation ${vacation.id}`,
           action: "UPDATE",
-          ...(userRecord?.id ? { userId: userRecord.id } : {}),
           after: { status: VacationStatus.REJECTED, rejectionReason: input.rejectionReason } as unknown as Record<string, unknown>,
-          source: "ui",
           summary: `Batch rejected vacation${input.rejectionReason ? `: ${input.rejectionReason}` : ""}`,
         });
 
@@ -296,6 +316,7 @@ export const vacationManagementProcedures = {
       assertVacationCancelable(existing.status);
 
       const userRecord = await findVacationActor(ctx.db, ctx.session.user?.email);
+      const audit = makeAuditLogger(ctx.db, userRecord?.id);
       if (!userRecord) {
         throw new TRPCError({ code: "UNAUTHORIZED" });
       }
@@ -325,31 +346,32 @@ export const vacationManagementProcedures = {
         typeof existing.deductedDays === "number" &&
         existing.deductedDays > 0;
 
-      const updated = await ctx.db.vacation.update({
+      const updated = await ctx.db.$transaction(async (tx) => {
+        const cancelledVacation = await tx.vacation.update({
           where: { id: input.id },
           data: { status: VacationStatus.CANCELLED },
         });
 
         if (shouldReverseEntitlement) {
           const year = existing.startDate.getFullYear();
-        await ctx.db.vacationEntitlement.updateMany({
+          await tx.vacationEntitlement.updateMany({
             where: { resourceId: existing.resourceId, year },
             data: { usedDays: { decrement: existing.deductedDays as number } },
           });
         }
 
+        return cancelledVacation;
+      });
+
       emitVacationUpdated({ id: updated.id, resourceId: updated.resourceId, status: updated.status });
 
-      void createAuditEntry({
+      audit({
-        db: ctx.db,
         entityType: "Vacation",
         entityId: updated.id,
         entityName: `Vacation ${updated.id}`,
         action: "UPDATE",
-        userId: userRecord.id,
         before: existing as unknown as Record<string, unknown>,
         after: updated as unknown as Record<string, unknown>,
-        source: "ui",
         summary: `Cancelled vacation (was ${existing.status})`,
       });
 
@@ -377,6 +399,7 @@ export const vacationManagementProcedures = {
       if (!adminUser) {
         throw new TRPCError({ code: "UNAUTHORIZED" });
       }
+      const audit = makeAuditLogger(ctx.db, adminUser.id);
 
       const { created, holidays, resources } = await batchCreatePublicHolidayVacations(
         ctx.db,
@@ -384,15 +407,12 @@ export const vacationManagementProcedures = {
         adminUser.id,
       );
 
-      void createAuditEntry({
+      audit({
-        db: ctx.db,
         entityType: "Vacation",
         entityId: `public-holidays-${input.year}`,
         entityName: `Public Holidays ${input.year}${input.federalState ? ` (${input.federalState})` : ""}`,
         action: "CREATE",
-        userId: adminUser.id,
         after: { created, holidays, resources, year: input.year, federalState: input.federalState } as unknown as Record<string, unknown>,
-        source: "ui",
         summary: `Batch created ${created} public holidays for ${resources} resources (${input.year})`,
       });
 
@@ -408,6 +428,7 @@ export const vacationManagementProcedures = {
       );
 
       const userRecord = await findVacationActor(ctx.db, ctx.session.user?.email);
+      const audit = makeAuditLogger(ctx.db, userRecord?.id);
       if (!userRecord) {
         throw new TRPCError({ code: "UNAUTHORIZED" });
       }
@@ -428,16 +449,13 @@ export const vacationManagementProcedures = {
 
       emitVacationUpdated({ id: updated.id, resourceId: updated.resourceId, status: updated.status });
 
-      void createAuditEntry({
+      audit({
-        db: ctx.db,
         entityType: "Vacation",
         entityId: updated.id,
         entityName: `Vacation ${updated.id}`,
         action: "UPDATE",
-        userId: userRecord.id,
         before: existing as unknown as Record<string, unknown>,
         after: updated as unknown as Record<string, unknown>,
-        source: "ui",
         summary: `Updated vacation status to ${input.status}`,
       });